# Sharing secrets (Shares)
This section will explain how to share a particular entry (secret or folder) with other users. There are multiple ways to share an entry (secret or folder), depending if the other user has an account or not
# With another Psono user
This method describes how to share entries with other users that have a Psono account.
Initiate the sharing
If the other user has a Psono account too, then you can share an entry either "right click"-ing the entry or by clicking on the three gears button of the entry. Click on
Select the appropriate permissions
- Read: Allows a user to read the content of a share
- Write: Allows a user to modify the content of a share
- Grant: Allows the user to modify the access permissions (including his own) and share it with other users / groups.
Select (or search) the user(s)
If you never shared anything with the desired user, the user won't be listed here. You can ask the server for the user by clicking the
Finally create the share
Finish the process by clicking
OKat the bottom
You will notice that the icon of the entry has changed and this little green mark appeared. This indicates that the entry does not live anymore directly in your datastore and instead in a so called "share object" that may be shared with others and has own share permissions.
We recommend to share folders instead of secrets, as they allow other people to receive new secrets and subfolders without having to accept them one by one. In addition it makes audits easier. Further we recommend to share entries based on groups instead of single users. E.g. so all people in the marketing department have access to a particular entry and not just user XY.
# With externals (Link Shares)
This method describes how to share entries with external parties, that don't have a Psono account yet can (network, firewall wise) reach the Psono server. It tries to solve the problem of sharing secrets securely without them ending up in emails or chats.
Initiate a link share
You start the process by a right click on the entry or by clicking on the three gears button next to the entry and then clicking on
Specify link share details
You can now specify a public title shown to the user, the amount how often the link can be used, a time until the link expires or a passphrase that needs to be typed in in addition to access the link share.
Once you are happy with the settings, confirm the dialog with
You will see now a link that you can copy and share with others.
You can distribute the link by mail or chat and will be sure that the link expires or can only be used maybe once, so everyone who might gain access to your emails or chat logs later will not have access to the secret.